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Contracting through Vantage Consulting

Self-Billing FAQs

Everything you need to know about self-billing and how it works with Vantage Consulting. If you're having trouble with your billing or simply want to speak with a member of our team, please contact the contractor care team on 01785 339 000.

Self-billing is an arrangement between a contractor (Supplier) and Vantage Consulting (The Customer) whereby Vantage Consulting prepares a contractor’s (supplier’s) invoice and sends it to the contractor (supplier) with payment. It means your Limited Company will no longer need to send an invoice to Vantage Consulting’ Accounts Department along with your timesheet. You submit the timesheet and once authorized, Vantage Consulting sends you an invoice along with payment as per the agreed payment schedule. Basically, we have listened to your feedback, and believe this will be a more efficient payment process for contractors and Vantage Consulting.

Self-billing is more efficient:

  • You don’t have to produce an invoice
  • It speeds up payment process and you get your money more quickly
  • It reduces administration

No, self-billing has no impact on your contractual or commercial arrangements between Vantage Consulting and your Limited Company and has no impact on IR35 considerations.

The scheme has no impact on the IR35 consideration. The rules are set out in VAT Notice 700/62. You can find this on http://www.hmrc.gov.uk/index.htm. Search ‘self-bill’.

The invoice format is a standard format that conforms to HMRC regulations and this cannot be changed.

Self-bill is only used for contractors working through a Limited Company. It’s not relevant if you are a PAYE worker or student.

It is unlikely that your self-bill invoice is incorrect as it is taken from the timesheet that you submitted and the client has authorised. However, if you have a query, please contact us on 01785 339 000.

The agreement is between the Limited Company and Vantage Consulting (Midlands) Ltd.

You need to inform your consultant at Vantage Consulting straight away. You then need to send us a copy of the new Vat certificate, upload it on Intime and sign a new self bill agreement. Vantage Consulting will supply your Limited Company with a new self-billing agreement with the new VAT registration number, which needs to be signed by an authorised representative and returned to us.

If the Company has changed its name BUT maintained the same VAT number, send us a copy of the change of name certificate issued by the Registrar of Companies. Please email this to info@vantageconsulting.co.uk, quoting your name, date of birth and the old company name.

Instead of providing your own invoices, you can use the self-bill invoices as part of your Limited Company’s accounting records. This is accepted by HMRC for VAT purposes. However, we recognise that you may have your own system to provide invoices. If you want to continue to do this, we suggest you produce your invoice but do not send it to us; instead attach it to the self-bill invoice.

Yes, you will need to send a copy of the new VAT registration document via email to accounts@vantageconsulting.co.uk .

Please email accounts@vantageconsulting.co.uk advising the effective date of the change. You will also need to contact your Vantage Consulting Consultant.

There is no expiry date. The self-bill agreement will continue until you cease to work through Vantage Consulting.