Health & Safety Administrator

Role Responsibilities

• Attend ISO Management Review meetings and SHEQ Forum, taking and distributing meeting minutes.
• Oversee the master control document process, updating critical documents within the company IMS as needed.
• Monitor business and quality standards for external suppliers, ensuring selection, evaluation, and re-evaluation processes are followed. Maintain assessment records in collaboration with the Accounts/Purchasing Manager.
• Administer the Non-compliance system.
• Manage the Customer Satisfaction system, issuing monthly surveys and handling responses appropriately.
• Maintain the company Intranet ISO Objectives Page.
• Collect “Dare To Care” submissions and coordinate with the Operations Director.
• Compile and prepare the monthly SHEQ board pack for review by the SHEQ Manager.
• Oversee the IMS internal audit program, verifying completion of planned arrangements and tracking actions in the ISO Action Log.
• Assist the SHEQ Manager with external audit assessments.
• Document evidence of corrective and preventive actions monthly, including managing the ISO Actions Log.
• Maintain the SHEQ training matrix and E-learning, sending reminders, holding monthly review meetings, and uploading certificates.
• Conduct internal audits in accordance with ISO 9001, 14001, and 45001 standards.
• Coordinate and submit PQQ and Vendor Assurance requests.
• Assist in updating monthly Toolbox Talks.
• Update the training matrix with health and safety training information.
• Coordinate health and safety procedures for employee onboarding and offboarding, including post-employment assessments, e-learning modules, and tracking completion.
• Conduct weekly fire tests and fire drills at the head office.
• Serve as First Aider/Appointed Person and Fire Marshal.
• Support broader business activities by adapting to other duties as needed.
• Deliver company inductions, including Face Fit Testing.
• Manage company assets, performing ladder/step ladder inspections and harness checks.

Experience:

• Strong interest in Health, Safety, Environmental, and Quality (SHEQ) with aspirations to grow into a SHEQ Advisor role.
• IOSH Managing Safely qualification.
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
• Flexible, proactive, and motivated by continuous improvement.
• Professional, self-driven, and team oriented.

Ideal certifications (not essential):

• ISO Internal Auditor or ISO Lead Auditor training.
• NEBOSH qualification.