Project Administrator

Role & Responsibilities

• Work alongside Project Managers and the Project Delivery Team to successfully deliver capital projects.

• Contribute to all phases of the project lifecycle from concept through to completion

• Maintain high standards and be consistent throughout the design process

• Work as part of a team and be adaptable to a range of environments

• Ensure compliance with all requirements of the company Integrated Management System

• Meeting Coordination - Scheduling meetings, prepare agendas, take minutes, and distribute information.

• Project Planning: - Assist with project planning, task assignment, and creating timelines.

• Keep track of project performance through completion of project milestones and maintaining budget targets.

• Communication - Facilitate communication between project team members and stakeholders.

• Set up project progress meetings with relevant project stakeholders and keep a log of corresponding minutes.

• Take on monthly invoicing duties for on-going projects.

• Support the Project Managers to complete the monthly project reports.

• Support in the compilation of Project Change Notes (PCNs) with the assistance of the Project Delivery Team.

• Endeavour to maintain the highest level of quality for projects delivered.

• Act as point of contact for customers and suppliers for projects being managed.

• Act as the document controller for larger projects

• Support projects with hardware procurement and sub-contractor management.

• Process deliveries of parts for projects.

• Quality Control - Ensure that projects meet quality standards, that deliverables are on time and within

  budget.

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march-engineering.com

Project Administrator

Job Specification

Candidate Profile

The ideal candidate for this role should ...

• Be highly motivated, ambitious and self-starting

• Have excellent interpersonal skills and be able to communicate empathetically

• Be a collaborative team player and be ready to support colleagues, as well as to ask for support when

  required.

• Have attention to detail as well as a systematic and structured approach to working.

• Be adaptable to a range of environments and eager to learn on a constant basis.

• Be fluent in written and spoken English.

• Have a full UK driving license or be legally authorised to drive within the UK

  Skills/Qualifications

• Strong Organizational Skills: Ability to manage multiple tasks and deadlines.

• Excellent Communication Skills: Ability to communicate effectively with both technical and non-technical

  audiences.

• Have excellent verbal and written communication skills

• Time Management Skills: Ability to prioritise tasks and meet deadlines.

• Proficiency in Project Management Tools: Familiarity with project management software and tools.

• Analytical Skills: Ability to analyse data and identify potential problems.

• Problem-Solving Skills: Ability to identify and solve problems that may arise during the project.

• Ability to use Microsoft Word and Excel confidently.