Commercial Administrator

PURPOSE

To provide assistance in the commercial aspects of projects within the business.

KEY PERFORMANCE INDICATORS & MEASURES

Providing commercial administrative support to the Commercial team.

KEY ACCOUNTABILITIES

• Work with QSs to aid the payment process and ensure deadlines are met.
• Update subcontractor order values/payment summaries and process subcontractor invoices.
• Liaise with subcontractors, maintaining efficient communication and correspondence channels.
• Assist in the preparation of subcontract agreements.
• Assist in compiling compensation events and early warnings.
• Assist in submission of applications and final accounts (subcontractor/client).
• Attend internal meetings.
• General office and site-based commercial administration.
• Support Operations with commercial administration activities.
• Collate, analyse and distribute client information.
• Pursue personal development of skills and knowledge necessary for effective role performance.
• Comply with company rules, policies and procedures at all times, including those relating to data protection and information security.
• Carry out any other reasonable tasks required from time to time to enable the organisation to remain adaptable to changing markets and needs.

SKILLS / KNOWLEDGE

• Good IT skills including Word and Excel.
• Good time management.
• Excellent written and verbal communication skills.
• Accurate with strong attention to detail.
• Good numeracy and literacy skills.
• Good communication skills.
• Understanding of key contractual timeframes.
• Good negotiation skills.
• Good problem-solving skills.

BEHAVIOURS

• Role model company values in all activities and interactions with employees, clients and stakeholders.
• Present a positive image including personal appearance, punctuality and reliability.
• Self-motivated with personal responsibility for making things happen.
• Ability to accept feedback and willingness to learn/develop skills, knowledge and behaviours.
• Display assertiveness and persistence by reacting positively to setbacks.
• Strive to achieve positive results and successes for the business.
• Work closely and effectively with members of the site team and colleagues.
• Work effectively and inclusively with colleagues, clients, stakeholders, customers, teams and individuals both within and outside the organisation.
• Adopt a professional manner and attitude.
• Pro-active and intuitive approach to working.
• Able to prioritise workload.
• Able to challenge and question information given.
• Understand and play to own strengths with confidence.